DUTIES AND RESPONSIBILITIES

• Manage exhibition schedule with assistance from chief curator and director
• Attend monthly master calendar meetings
• Attend weekly curatorial meetings
• Handle travel arrangements for artists and VIPs, including booking hotels and flights, as needed
• Oversee curatorial events on shared master calendar with assistance from the deputy director’s office associate
• Disperse and track exhibition proposals among the curators
• Manage correspondence related to artist/exhibition proposals and art donations
• Assist chief curator with specific projects and office responsibilities, including, but not limited to, sorting mail, scheduling meetings, creating shipments and mailings, managing exhibition details, as needed, and preparing correspondence
• Assist with art committee planning and set-up, including writing summaries for specific works on the agenda
• Maintain digital files, office files, and catalogues related to potential acquisitions, as well as “works for consideration,” posted by the director
• Attend bi-weekly art committee meetings to discuss potential acquisitions, update the acquisition database, and plan upcoming agendas
• Assist curators with specific tasks related to exhibitions, publications, and acquisitions
• Manage and mentor curatorial assistant intern
• Update exhibition checklists in collections database, including creating new records, managing groups, and running reports
• Attend curatorial events outside of regular office hours, as requested
• Create and file purchase orders for approved acquisitions, specific exhibitions/projects, and for the chief curator
• Respond to general curatorial inquiries

COMPENTENCIES AND QUALIFICATIONS

• Background in art, art history, or museum studies (minimum BA degree required)
• Experience working in office environment
• Valid driver’s license
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Access (including mail merge, creating labels, and databases)
• Organized, with an ability to both handle multiple projects and to see the big picture while managing micro details
• Spatial organization helpful for exhibition layouts
• Ability to adapt to change
• Strong research background

DUTIES AND RESPONSIBILITIES

• Oversee all aspects of handling and moving artwork within the building
• Oversee and work with art handlers on projects
• Responsible for safe and proper display of artwork
• Responsible for the safe and organized storage of all art objects, including moving, packing, unpacking, receiving, and releasing paintings and sculpture from the Gallery’s Collection
• Maintain storage inventory with the registrars
• Assist with the physical organization and maintenance of the Gallery in partnership with the Buildings and Grounds and Curatorial teams
• Accompany, as courier, and install Collection objects at other museums, when appropriate
• Transport—often with team—items from Gallery to off-site storage facility
• Participate in opportunities to advance personal and professional growth
• Facilitate internal communication by participating in team meetings and by sharing knowledge, skills, and experience with co-workers
• Be innovative; seek opportunities to increase productivity and efficiency while enhancing the financial viability of the organization
• Use good time management techniques
• Use good judgment to make decisions

REQUIRED QUALIFICATIONS

• Strong team player
• Ability to assist outside contractors and visiting artists, curators, and conservators
• Highly organized with strong time-management techniques and attention to detail
• Previous experience with tracking, rigging, and crating a plus
• Good judgment and decision-making skills
• Excellent communication skills
• Results-driven, energetic, and dedicated to tasks
• Must be available to work evenings, weekends, and overtime, and on emergency on-call basis
• Willingness to drive during off-site transports

EDUCATION AND WORK EXPERIENCE

• Five years or more experience in museum/gallery setting
• Impeccable art installation and art handling skills
• Applicable experience in the preparation of art objects for exhibition and loan
• Ability to use varied hand tools; knowledge of art processes and materials
• Proficient in Microsoft Office software (calendar, task module, email organization)

DUTIES AND RESPONSIBILITIES

• Ensure physical security for protection against intrusion
• Perform routine security patrols
• Procedural security, including enforcing the Gallery’s key and security badge control policy and detection of embezzlement
• Investigate and write reports on accidents, incidents, suspicious activities, safety and fire hazards, and other security-related situations
• As a primary point of contact for both employees and patrons, it is imperative that a security guard always acts in a professional manner
• Listen with empathy to employees’ and patrons’ issues and concerns
• Respond to security and fire alarms, medical emergencies, crimes-in-progress, non-criminal incidents, and natural disasters
• Respectfully enforce all Gallery policies with visitors and staff
  
  

REQUIRED QUALIFICATIONS

• Must be at least 18 years old
• Good working knowledge of security operations, safety practices in a business environment, and enforcement procedures
• Current New York State Security License preferred
• Strong written, verbal, and oral communication skills

EDUCATION AND WORK EXPERIENCE

• High school diploma or equivalent
• Security experience is preferred, but not necessary

DUTIES AND RESPONSIBILITIES

• Process all new and renewed memberships at all donor levels and generate membership packages with appropriate benefits in a timely manner
• Generate and coordinate gift acknowledgements for non-membership and non-sponsorship donations for the Head of Development, and for all major gifts for the director and board president
• Assist with the maintenance of accurate records of all requests and giving histories in the Raiser’s Edge database for major donors, foundations, corporations, and government entities
• Assist with processing gift entries and preparation of daily gift receipts reports
• Assist with development and membership department mailings, including monthly membership renewals, invitations, solicitations, etc.
• Respond to donor and member phone and email requests as needed
• Other duties as assigned

COMPENTENCIES AND QUALIFICATIONS

• BA/BS and/or equivalent experience in related field
• Knowledge and proficiency in Raiser’s Edge or related fundraising software strongly preferred
• Excellent administrative computer skills, including strong working knowledge of Microsoft Word, Excel, and Outlook, necessary
• Excellent time management, organizational, and prioritization skills essential
• Demonstrated ability to manage a variety of tasks simultaneously
• Ability to handle challenges with a sense of humor and positive outlook

DUTIES AND RESPONSIBILITIES

• Ensure each patron is greeted with friendly acknowledgement, maintaining outstanding standards, solid product knowledge, and all other components of customer service
• Maintain an awareness of all product information, merchandise promotions, test merchandise, and advertisements
• Assist in floor moves, merchandising, display maintenance, and store housekeeping
• Assist in processing and replenishing merchandise; participate in receiving and monitoring floor stock
• Adhere to all Gallery policies, procedures, and practices, including signing, pricing, and loss prevention
• Accurately and efficiently complete all sales transactions and maintain proper cash and media accountabilities at POS registers
• Communicate patron requests to management
• Other duties as assigned by shop or Gallery

REQUIRED QUALIFICATIONS

• Must have the ability to process information/merchandise through computer system and POS register system
• Team player with passionate attention to detail necessary to assist in the completion of tasks simultaneously and on deadline with skill, humor, and flexibility
• Excellent writing, spoken, and organizational skills
• Sound judgment and strong professional presence
• Familiarity of modern and contemporary art a plus
• A desire and passion to learn every day
• Must be able to meet the physical requirements of the position: lifting 40+ pounds, carrying, pushing, pulling, kneeling, balancing, climbing, crouching, and reaching; exposure to cleaning agents such as window and wood cleaners
• Must be able to work evenings, as needed, and weekends

EDUCATION AND WORK EXPERIENCE

• High school diploma or equivalency certificate required; college preferred
• Previous retail experience a plus

DUTIES AND RESPONSIBILITIES

• Greet guests in a friendly and courteous manner
• Share any specials/menu items
• Record details of orders from guests
• Simple food preparation
• Ensure correct and prompt delivery of food
• Replenish beverages, as needed, and check with guests for overall satisfaction
• Present check to guests promptly
• Side work and dishwasher operation, as needed

REQUIRED QUALIFICATIONS

• Familiarity with Department of Health standards for food service
• Must be available to work weekends
• Effective customer service skills
• Must be efficient, quick, and work well in a team

EDUCATION AND WORK EXPERIENCE

• High school diploma or equivalency certificate required
• Related experience preferred