Today @ AK

Jobs

The Albright-Knox Art Gallery is currently hiring for the following positions. We are unable to accept unsolicited resumes.


Associate, Executive Offices (Full Time)

The Associate, Executive Offices reports directly to the Executive Associate, Executive Offices, and directly interfaces, closely and daily, with the Deputy Director. The Associate interacts with the Executive Office’s staff to ensure fluid functionality as one cohesive team. This position requires unmitigated attention to detail and utmost confidentiality in all aspects of daily job performance. In addition to the daily Executive Office responsibilities, this position places emphasis on Executive Office support of development, special events and hospitality projects, programs, and activities.

Position Details

DEVELOPMENT/SPECIAL EVENTS/HOSPITALITY

 

  • Support development and donor outreach of the Executive Offices and act as bridge to AK Development Office, including but not limited to, the following administrative support:
  • Alert Director/Deputy Director to persons needing outreach (lunch, dinner, note, email, flowers, etc.)
  • Conduct preliminary research on prospective corporate foundation and individual donors
  • Maintain contact database detailing Director’s/Deputy Director’s interaction with board members and donors
  • Record details from donor conversations when applicable
  • Input Director/donor information/interaction into Raiser’s Edge
  • Send catalogues, books, flowers, etc., as directed, and track gifts in spreadsheet
  • Write thank you notes and emails as directed
  • Print thank you notes emailed from Development and obtain Director’s/Deputy Director’s signature
  • Send exhibition catalogues to sponsors, donors, etc. 
  • Attend the following meetings and disseminate pertinent information to Executive Offices:
    • M&T FIRST FRIDAYS @ THE GALLERY recap meetings
    • Master Calendar meetings
    • Special event meetings
  • Maintain guest lists and other duties as assigned for events, including worksheet
  • Organize dinner parties for Director by establishing guest list, securing caterer, soliciting dietary needs of guests, ordering flower centerpiece, ordering wine, etc. 
  • Handle RSVPs to events generated out of Executive Corridor
  • Support Development with all aspects of AK Travel Series planning
  • Help coordinate in-house special events: Board of Directors dinners, artist lectures, lunches when AK Café is closed, exhibition opening dinners, etc. 
  • Build itineraries and coordinate travel for special guests and visitors
  • Coordinate details of AK Christmas program
  • Maintain relationships with hotels and secure negotiated rates
  • Book all hotel rooms for AK guests
  • Deliver welcome packets to out-of-town guests
  • Distribute gifts/cards for AK staff members (departing, new baby, funeral, etc.)
  • Stocking snacks and water in Magavern Conference Room for meetings
  • Coordinate and track VIP tours of AK Collection

 

DAILY ADMINISTRATIVE DUTIES AND RESPONSIBILITIES

  • Oversee day-to-day operations and update Deputy Director on status of projects and other relevant issues
  • Facilitate and support the Deputy Director’s interaction with other AK departments and staff
  • Support the work of the Board of Directors of the Albright-Knox Art Gallery and the work of the Executive Associate, Executive Offices

 

Provide administrative support within the Executive Offices, to include:

  • Answer phone and email, open and sort mail, and maintain calendar
  • Manage Deputy Director contacts by entering details in Microsoft Outlook contacts and filing business cards alphabetically or by date obtained
  • Schedule meetings, appearances, and lectures in support of the Deputy Director’s engagements—confirm location details, required supplies, and audio/visual equipment; coordinate schedules; prepare and produce documents and presentations as requested
  • Field requests/invitations for Deputy Director to attend events in community and beyond, respond as directed, and record responses
  • Prepare purchase orders and obtain signatures
  • Process expense reimbursements
  • Reconcile monthly credit card statement with receipts
  • Book travel arrangements
  • Prepare correspondence, emails, thank you notes, dinner invitations, etc.
  • Create binders and file documents, correspondence, minutes, articles, etc. 
  • Order office supplies 
  • Special projects as directed

 

COMPETENCIES

  • Outstanding written and verbal communication skills 
  • Outstanding organizational skills 
  • Ability to multi-task
  • Ability to prioritize tasks and projects on a daily basis 
  • Ability to handle assignments and day-to-day work with utmost confidentiality
  • Ability to manage, lead, and execute projects of varying scale independently 
  • Ability to work collaboratively with the Board of Directors, high-level donors, vendors and suppliers, artists and galleries, and all levels of AK staff
  • Solid research skills
  • High level of resourcefulness and initiative 
  • Unwavering willingness to go the extra mile
  • Flexibility, patience, and positive attitude

 

QUALIFICATIONS

  • Bachelor’s degree required; advanced degree preferred
  • Mastery of Microsoft Office Suite (Word, Excel, Access, Outlook, and Power Point) required
  • Administrative experience required; experience working with board of directors preferred
  • Relevant experience in a dynamic, fast-paced work environment strongly preferred
  • Knowledge of modern and contemporary art desirable

Please apply for this position online at:
https://home.eease.adp.com/recruit/?id=11042831


Associate—Shop AK (Part Time)

The Shop AK Associate ensures that museum patrons receive outstanding customer service, with exceptional and friendly communication as well as solid product knowledge of Shop AK merchandise.

Position Details

DUTIES AND RESPONSIBILITIES

  • Ensure each patron is greeted with friendly acknowledgement, maintaining outstanding standards, solid product knowledge, and all other components of customer service.
  • Maintain an awareness of all product information, merchandise promotions, test merchandise, and advertisements.
  • Assist in floor moves, merchandising, display maintenance, and store housekeeping.
  • Assist in processing and replenishing merchandise; participate in receiving and monitoring floor stock.
  • Adhere to all museum policies, procedures, and practices, including signing, pricing, and loss prevention.
  • Accurately and efficiently complete all sales transactions and maintain proper cash and media accountabilities at POS registers.
  • Communicate patron requests to management.
  • Other duties as assigned by Shop or museum.

 

REQUIRED QUALIFICATIONS

  • Must have the ability to process information/merchandise through computer system and POS register system.
  • Team player with passionate attention to detail necessary to assist in the completion of tasks simultaneously and on deadline with skill, humor, and flexibility.
  • Excellent writing, spoken, and organizational skills. Sound judgment and strong professional presence.  
  • Familiarity of modern and contemporary art a plus.
  • A desire and passion to learn every day.
  • Must be able to meet the physical requirements of the position, lifting 40+ pounds, carrying, pushing, pulling, kneeling, balancing, climbing, crouching, and reaching. Exposure to cleaning agents, such as window and wood cleaners, etc.
  • Must be able to work evenings, as needed, and weekends. 

 

EDUCATION AND WORK EXPERIENCE

  • High school diploma or equivalency certificate required. College preferred.
  • Previous retail experience a plus.

Please apply for this position online at:
https://home.eease.adp.com/recruit/?id=10556741

Guest Services Representative (Part-Time)
As the first person guests encounter, the Guest Services Representative is responsible for portraying a positive impression of the Albright-Knox and its mission. The Guest Services Representative provides exceptional customer service and shows the utmost dedication to the visitor experience. As a member of the museum’s front-line staff, the Guest Services Representative serves as a point of reference for guests, offering information pertaining to the Collection as well as the surrounding area and its cultural institutions.

Security Guard (Part time)

Position Details

DUTIES AND RESPONSIBILITIES

  • Ensure physical security for protection against intrusion
  • Perform routine security patrols
  • Procedural security, including enforcing the Gallery’s key and security badge control policy and detection of embezzlement
  • Investigate and write reports on accidents, incidents, suspicious activities, safety and fire hazards, and other security-related situations
  • Conduct complete and accurate investigations surrounding intrusions, thefts, fires, accidents, incidents, vandalism, suspicious activities, and policy and procedure violations
  • As a primary point of contact for both employees and patrons, act with courtesy, respect, and in a friendly manner at all times
  • Listen with empathy to employees’ and patrons’ issues and concerns
  • Respond to security and fire alarms, medical emergencies, crimes-in-progress, non-criminal incidents, and natural disasters

COMPENTENCIES AND QUALIFICATIONS

  • High school diploma or equivalent
  • Must be at least 18 years old
  • Security experience is preferred, but not necessary
  • Current New York State Security License preferred
  • Good working knowledge of security operations, safety practices in a business environment, and enforcement procedures
  • Strong written, verbal, and oral communication skills

Please apply for this position online at:
https://home.eease.adp.com/recruit/?id=10513661


How to Apply

Follow the link under the open position to apply for that job. You may apply for multiple positions.

No telephone inquiries or general/unsolicited resumes, please.