DEVELOPMENT ASSISTANT

The Development Assistant reports directly to the Director of Advancement.

As a vital member of the Development Department, this position provides primary administrative support for Development as a whole, to include Development & Membership, Marketing, Public Relations and Special Events.

DUTIES AND RESPONSIBILITIES

Development Duties

• Respond to Departmental administrative needs.
• Produce comprehensive weekly Development Report that summarizes all giving areas, including membership, annual giving, exhibition support and sponsorship.
• Coordinates the logistics of the weekly Development Department meetings (agenda, communication to team, minutes).
• Monitor and administer department needs for office supplies, stationary, etc.
• Respond to donor and member phone and email requests as needed.
• Maintain department-wide filing system.
• Reconcile and accurately categorize Endowment Patron Funds with the Accounting Department
• Create all departmental purchase orders, maintaining a reference file.
• Produce and maintain exhibit and program budgets.
• Other duties as assigned.

Database Processing

• Generate and coordinate acknowledgment communications

Marketing Duties

• Assist in ad buy and coordination of advertising with Publications, Marketing Director, and Media outlets.
• Cross-promotional creation and coordination as assigned by Marketing Director.
• Create copy for radio spots to promote Gallery events.

PR Duties

• Compile information pertaining to and assist in the creation of press releases
• Clip articles about or of interest to the Gallery from The Buffalo News and The New York Times.  Distribute to appropriate staff and file.
• Assist in development of press kits for exhibitions organized by Albright-Knox and distribute press materials to appropriate representatives.
• Maintain press contacts in Outlook and coordinate mailing of all press releases to local and national media.
• Obtain rights for promotional images and assist in creating PR image/caption sheet.
• Develop and maintain PR calendar to assist in logistics.

Special Events Duties

• Assist Events Coordinator as needed with special events.
• Maintain special events budget, P.O.s and assist with mailings.

REQUIRED QUALIFICATIONS

• Superior time management, prioritization.
• Excellent organizational skills and the ability to perform multiple tasks.
• Ability to work independently and function as part of a team.
• Ability to work a flexible schedule as needed, including some weekends and evening hours when required.
• Ability to handle stress and challenges with a sense of humor and positive outlook.

EDUCATION AND EXPERIENCE

• BA/BS in related field
• Related experience helpful
• Superior written and interpersonal communication skills.
• Demonstrated ability to provide exceptional internal and external customer service and relationship building.
• Experience with/Knowledge of Raiser’s Edge software preferred.
• Technical competency in Microsoft Office including Word, Excel, Power Point, Outlook, Database & statistical reporting techniques and methods and Internet applications.

Albright Knox Art Gallery Values

Please submit your résumé in confidence to:

employment@albrightknox.org
Albright-Knox Art Gallery
HR Manager
1285 Elmwood Avenue
Buffalo, New York 14222

No telephone calls please